PRESENTATION GUIDELINES

 
Submitting a Video File of Your Conference Presentation

The presentations for the ‘Our Zero Waste World Summit’ will take the form of either:
A) online videos/presentations that are 15-20 minutes in duration, or
B) 6 minute Short talks of 20 slides that last for 20 seconds.

For both of these you’ll need to create a video file.

There are many ways to create a video file, and we do not wish to be overly prescriptive in delimiting how you can create a video presentation. You may have a range of exciting and innovative ideas of how to approach this task, and we look forward to seeing the creative ways that you engage with the form.

For those who are a little daunted by the prospect of creating a video, there are a range of straightforward options that require little in the way of specialised equipment, software, or media production skills. This includes:

  • Capturing yourself using either an external webcam, or the one that comes built into a laptop or tablet computer (example here);

  • Recording audio on a webcam or smartphone and then adding this to a PowerPoint presentation or Prezi (example here);

  • Using screencasting software that will capture a presentation that is playing on your screen, alongside a thumbnail recorded by your webcam (example here).

Once you have recorded your video, we would like you to upload the file to a streaming online platform such as Vimeo (instructions) or YouTube (instructions).

Then send us the link to this video so that we can embed it within the conference website. For this to work, the video must not be private/password protected, but it can be unlisted, so that it is not publicly searchable if you prefer (the conference website will, however, be viewable by the public).

If you create a YouTube account to do this, advertising will be turned on by default. To turn them off, go to ‘Creator Studio’, then in the left hand column, choose Channel>Advanced, and untick the two boxes underneath the ‘Advertisements’ heading.

The video presentations will be organised into themed sessions, similar to how regular conferences run. Each session will have a dedicated page on the conference website, and most of these themes will include a supporting live session where the issues will be discussed by a series on panelists.

We are also happy to use our Youtube channel and/or our Zoom account to help you load or record your presentation. 

If you have any questions about this process, do get in touch and we will try and answer them: summit@zerowaste.co.nz

 
Submitting a 20x20 Presentation

 

The 20x20 sessions will be presented in the format of a recorded presentation. The format is very simple: 20 slides that last for a maximum of 20 seconds. We suggest you use Powerpoint to create your 20x20 and below are some instructions and ideas that will help you to do this. 

Guidelines for 20 x 20 Powerpoint Templates

 

The process of setting up a template is quite simple and we’re going to tell you how to get started. The rest of the creativity is up to you.

  1. Open PowerPoint. In slide view, right-click on the first slide on the left and select Layout and Blank. This creates a blank canvas.

  2. Right-click again on the slide and select Duplicate.  This creates another slide just like it.

  3. Since the Duplicate command is already in PowerPoint’s memory, use the shortcut Ctrl-Y to repeat the duplicate (or just right-click duplicate again) 18 more times, for a total of 20 blank slides.

  4. Use Ctrl-A to Select all slides in the left, and then go to Animation, advance slide and set it to 20 seconds.

  5. You can also select transition styles and speed here. Just don’t choose Dissolve—the simplest is the best. Maybe nothing more than a simple fade.

 

Getting the most out of your 20x20 presentation

 

Here are some tips for creating a great 20x20 presentation

  • Insert images as usual, resizing them to your liking. Purists will say there should be no text, only images or captioned images, but that's up to you. Best practice is to fill the screen unless using space for emphasis.

  • Avoid writing out a script for your narration. Write a simple outline for the big ideas of each slide. The best situation is when you know your topic so well that you don’t even need an outline. Use the outline for planning purposes, then impress everyone without it when you present in person.

  • Practice your masterpiece repeatedly until you get it just right. If you are new to presenting, use the narration the tool/rehearse timings in PowerPoint. The general word count is dependent upon your own pacing, but no more than 60 words per slide is a good start.

  • You can also record your narrations within PowerPoint for each slide. But be sure not to “save timings”  when you’re done, as that will negate the automatic 20 seconds you put in place previously.

 

Each 20x20 can be a masterpiece, it’s a fast-paced way to tell your audience the most important things about your project. Jump in and give it a try.

 

Once you’ve developed your 20x20 presentation, you’ll need to record yourself presenting it, add the video to streaming site and send us the video link. See above for suggestions on how to do this.

Our Zero Waste World Digital Summit is brought to you by the team at the Zero Waste Network, a registered New Zealand charity. All rights reserved. Copyright  ©  2020